How to apply for certified copy in Chandigarh district court

In Sec 43 district court, Chandigarh, there are 3 buildings. When you enter, the first building is the court building with different courts on each floor. The second building opposite to it houses notary on ground floor, canteen on 1st floor and some mediation rooms on 2nd floor. The third building is the advocate chambers block.

To apply for certified copy,

1) Buy certified copy form worth rs 2 from any stationery shop. There's a stationary shop in building 2 and 2 stationary shop in building 3.

2) Buy revenue stamp worth 10 rs. 10 rs is the minimum you need to paste on certified copy form. While collecting the certified copy, they tell the exact amount, usually 2 rs per page. So, you need to buy extra tickets for remaining amount and paste it.

3) Fill certified copy form and give it to reader in your court room assuming the case is ongoing. If the case is completed, you probably do not need permission of the judge. You do not need any special permission to enter the court room. You can go and give it to reader (the person sitting in front of Judge. Judge sits on the big desk similar to movies). The reader will check the form quickly and tell you if there's any issue eg. stamp not pasted or question not clear etc. The reader will get it signed from the judge and you need to collect back the form usually the next day or two days after.

4) Collect the signed form and submit it at CC form counter which is located in building 2, near to the stationary shop. Stationary shop is on left of stairs and CC form counter is on right of stairs. The timings of CC form counter are 10 am to 1 PM. Don't expect it to open before 10:15 AM and likwise, it can close early.

5) you will be given a slip which mentions the date when you can collect the form. It is usually after 10 days if you're applying for certified copy. Uncertified copy are usually faster. Your copy will never be available by the date given. It is advisable to go at least 2 days after the date given on the slip. If the copy is still not available, they will ask you to go to copying branch room which is in building 1. For many courts, it is on 1st floor. You can enter the room and ask them when it would be ready. They often conveniently give the excuse that Alhmad has not sent the file. So, you will go to the Alhmad room next to your court room where the person will say he was "about to" send the file and forgot. He will send it in 30 mins. He won't send it for next 2-3 days. A suggestion is to take prinout of court procedures and if the copy is not available on the date given on slip, the copying staff is bound to give you a new date. Get the new date on the slip and go 2 days after it. If it's still not available, probably you should complain to the registrar or go to the judge, explain the delay in obtaining copy and ask your case date to be postponed.

6) finally, one day your copy will be available and handed over to you after you paste the full value stamp and sign at the back of the form.

Refer this article: 

https://www.livelaw.in/law-firms/law-firm-articles-/doorstep-delivery-certified-copies-delhi-district-courts-183980

where an advocate applied for delivery of certified copies by regd post/speed post by submitting extra charges for delivery of copy by speed post. Instead of talking to officer-in-charge, since it was a criminal matter, he went to register a grievance in writing with Session Judge. Post which, he received the copies through post.

Quoting from the article,

The usual consequential advice, which was in fact given, was to seek the intervention of the Officer In-charge (Copying Agency), who is generally an officer of Delhi High Judicial Services and of the rank of Additional District or Sessions Judge, whose court room number, was too unavailable with the Branch In-charge. Finding the issue to be significant and having ramifications over the entire set of working mechanism in the Copying Agency with lack of underlying study of the applicable rules and precedents, if any, it was found expedient to avoid approaching the said Officer In-charge with an oral request and accordingly, a detailed grievance in writing was filed with the Ld. District & Sessions Judge, (Now Ld. Principal District & Sessions Judge), New Delhi District, Patiala House District Courts, incorporating the following extract of the applicable rules, seeking immediate action to provide the certified copies by postal means and an opportunity of being heard as a matter of natural justice since correct and relevant details were unavailable then (with no public access available) to approach the Branch Head, if there was any.

Punjab Civil and Criminal Courts Preparation and Supply of Copies of Records Rules, 1965 (as amended from time to time and as in force)

The relevant extracts of the rules, which were quoted then, are being reproduced herein below for ready reference:

11. Charges for copies and manner of payment thereof-

(a) If the applicant desires that the receipt in Form C.D. 10 be posted to him immediately on the receipt of his application, he should also affix to his application extra Court-fee stamps of such amount which are sufficient enough to cover the postal charges.

(c) If the applicant desires that the copy be sent to him by post, he should also affix to his application extra Court-fee stamps of such amount which are sufficient enough to cover the registration and other postal charges.

13. Rejection of application -

If an application is rejected or is not in order, or if for any reason it is not possible to prepare the copy asked for, the application may be filed after being kept pending for fifteen days, or returned by registered post if the applicant has paid extra fee for registered post or V.P.P.

Note - The Court-fee label of forty paise affixed to the application shall be destroyed by the Copying Agent in the presence of the Copying Supervisor in the manner laid down in Rule 39.

14. Presiding Officer to be consulted in case of doubt -

If it is clear that the copy can be supplied as a matter of routine and the application is in order, the officer receiving the application shall order the copy to be prepared. If, however, he is doubtful on any point he shall put up the application for the orders of the District and Sessions Judge or the Register of the Small Cause Court, as the case may be.

Form CAI

https://ecourts.gov.in/ecourts_home/forms/CA%20form%207.pdf

Link to grievance:

https://drive.google.com/file/d/1VQJUFxcPbfnKorfFaHp5ZGsSHORjwxMv/view?usp=sharing